Data Engine
smart SOFTWARE that uses AI and machine learning to process trade documents efficiently.
Designed for Customs Brokers and Freight Forwarders.
Our intelligent document processing software, driven by AI and machine learning, takes in messy documents and data and organizes them. It sends structured data back to your systems for customs filing or use in other applications like Brokerage software, ERP, and TMS.
Data Engine effortlessly handles a wide variety of trade documents, such as invoices and certificates, in different formats like pdf, excel, and images. It extracts relevant data, categorizes it, and validates it according to your business rules for further processing.
STREAMLINING INTERNATIONAL SHIPPING OPERATIONS WITH DATA ENGINE
International shipping involves multiple stakeholders such as Shippers, Suppliers, Carriers, Agents, Freight Forwarders, Customs Brokers, Importers, and Drayage providers.
Within these operations, communication typically involves separate chains of emails among the multiple stakeholders. Often, important shipping documents maybe hiding in this maze of emails, or even worst lost. That results in delays, errors, and compliance issues. To locate specific documents or data related to a shipment and fix the issue, stakeholders often find themselves sifting through hundreds of emails, chats, or physical files. Data Engine solves this without any complex integrations across your multiple stakeholders.
SAVE TIME
Up to 10x faster than a manual process.
INCREASE PRODUCTIVITY
Eliminate mundane manual work.
INCREASE PROFITABILITY
Faster data processing and reduction of errors.
Data Engine has been created specifically for Customs Brokers and freight forwarders with the objective to:
- Ingest and digitize all your trade documents automatically.
- Convert trade document data into actionable information.
- Structure trade document processes.
- Optimize document workflows.
consider implementing Data Engine under the following circumstances
When your customs processes require handling extensive documentation.
When managing large volumes of trade and customs data is a significant aspect of your operations.
When dealing with trade documents received in diverse formats such as scanned documents, emails, PDFs, Excel, and images.
When customs data is dispersed across various systems and utilizes multiple languages.
When you need to gather critical documentation from overseas suppliers or agents.
When there is a lack of standardization in document templates within the global trade domain.
When your trade documents and customs data exist in an unstructured, non-digitized format.
HOW DOES IT WORK
1. Collection
Just copy KlearNow into your emails, upload docs or connect systems using our APIs.
2. INGESTION
The AI/ML will ingest the data from your email chains including attachments (BOL, Invoice, Certificates, Packing Lists, etc) in any format (Word, Excel, CSV, PDF, and images). Our AI then classifies, extracts the data, and cleanses it to produce the structured data for downstream processing.
3. Validation
Data extracted (e.g. Invoice#, SKU#, BOL#, OrderDate, Entry Item, Description, Shipping Address etc.) is available in an agreed format (e.g. Excel, CSV, XML) for further processing.
4. Structured data output
A shipment card is created where all documents tied to the shipment are consolidated.
5. Structured data output
Structured data automatically integrates with your in-house TMS through API’s.
6. Dashboarding and Reporting
Customize dashboard and reports can be created to have visibility and control of each step of the process.
Before and after DATA ENGINE is implemented
| TASK | HOW COMPANIES WORK TODAY | HOW OUR CLIENTS WORK WITH DATA ENGINE |
|---|---|---|
| Document collection | Staff are collecting trade information manually via multiple different ways in many different formats. | Data Engine collects all trade information by just copying KlearNow email ID to your shipment email communication. |
| Data entry | Staff manually enters data from documents into various systems like TMS, database, or spreadsheets. | Data Engine automatically enters the correct data from the various trade documents. |
| Sorting and categorizing | Staff manually sorts and organizes physical or digital documents into different categories or folders. | Data Engine automatically sorts and categorizes data into different categories or folders. |
| Validation and verification of data | Staff manually validates and verifies data and document accuracy and completeness by cross-referencing information with multiple sources. | Data Engine automatically validates and verifies data and document accuracy. Staff just must manually check if all marks are checked green. |
| Document retrieval | Staff must manually search through emails, files, or physical documents to retrieve specific information. | Data Engine automatically pushes data back to your TMS/ERP through API, so you just must submit a search query and the document is retrieved. |
| Archiving of documents | Staff manually archives documents record-keeping. | Data Engine automatically archives documents. |
DATA ENGINE
ENABLE YOUR COMPANY TO BECOME 10X SMARTER, MORE EFFICIENT & PROFITABLE
CLIENT TESTIMONIALS
